Why seating arrangements are important in meetings

In meetings, choosing the dominant chair may be the most effective way for a leader to control the agenda, but it also stifles collaboration

BERKELEY, CA, May 2, 2016/ Troy Media/ – In most of the meetings you attend, seating arrangement are really not a big issue. In a collaborative session, however, it can can make a big difference.

While I’m not suggesting that you use place cards for attendees, you should be aware that strategic positioning is an effective way to obtain cooperation – and that neglecting this dynamic can inhibit your collaborative goals.

There are two power positions at any conference table – the dominant chair at the head of the table facing the door and the “visually central” seat in the middle of the row of chairs on the side of the table that faces the door.

Choosing the dominant chair may be the most effective way for a leader to control the agenda or dominate the meeting, but it also stifles collaboration. When the leader takes this spot, ideas are then directed to him or her for validation (or rejection) rather than to the entire group.

So take a moment before your next meeting and think about the relationship you want to establish with team members. Then choose your seat accordingly: Sit at the head of the table or at mid-point on the side if you want to exert control, and choose any other position around the table if you want to state symbolically that you are an equal member of a collaborative team.

Seating positions may even help create leaders. For example, it’s been noticed that people who sit at either end of the table in a jury room are more likely to be elected foreman and that persons in visually central positions (that mid-point previously mentioned), are also more likely to be perceived as leaders.

In the jury scenario, choice of foreman is mainly about the symbolism of the head-of-the-table position, and with the central position, it is more about the power of eye contact: Because the person seated in this central location is able to maintain eye contact with the most group members, he or she will be able to interact with more people and, as a result, will most likely emerge as the leader. (So, if you wanted to enhance the leadership credibility of a junior team member, it would be wise to seat him or her in one of these two positions.)

Have you ever noticed that when two people sit at a table, they often choose chairs on opposite sides? This is automatically adversarial in terms of territory – the kind of seating arrangement that divorce lawyers and their clients typically adopt. Groups of people may also sit on opposite sides of a conference table and unwittingly divide into an “us” and “them” mentality. If you intentionally mix up the seating arrangements (or hold your meeting at a round table  (or forego the table altogether and simply place chairs in a circle) you can discourage the tendency to “take sides.”

Sitting at right angles is the arrangement most conducive to informal conversation. Sitting side by side is the next best. This is important to remember if you want to foster personal ties between team members. The outcome of any collaborative effort is dependent upon well-developed relationships among participants. People are naturally reluctant to share information with others when they don’t know them well enough personally to evaluate their trustworthiness. So if you notice that the same people are taking the same seats at every meeting, rearrange the seating to stimulate conversation and encourage new relationships to develop.

I’m not saying that this symbolic seating arrangement will foster actual collaboration. But I do think it’s a move in the right direction.

Troy Media columnist Carol Kinsey Goman, Ph.D. is an executive coach, consultant, and international keynote speaker at corporate, government, and association events. Carol is included in Troy Media’s Unlimited Access subscription plan.

[popup url=”http://marketplace.troymedia.com/2016/05/watch-where-you-sit-meetings/” height=”1000″ width=”1000″ scrollbars=”1″]Download[/popup] this column

The views, opinions and positions expressed by all Troy Media columnists and contributors are the author’s alone. They do not inherently or expressly reflect the views, opinions and/or positions of Troy Media.

[popup url=”https://www.troymedia.com/submit-your-letter-to-the-editor/” height=”1000″ width=”1000″ scrollbars=”1″]Submit a letter to the editor[/popup]

Troy Media Marketplace © 2016 – All Rights Reserved
Trusted editorial content provider to media outlets across Canada

You must be logged in to post a comment Login