Collaboration and regular meetings are integral parts of the modern, fast-paced business world. In fact, stats show us that managers spend almost half of their time in meetings, discussing business affairs, sharing project updates, convincing new prospects, and whatnot.

More meetings would generally mean that senior officials, such as directors, managers, project teams, etc., may have to spend a lot of their time traveling. But thanks to modern paperless meeting solutions, organizations can hold virtual meetings, thus saving a lot of time and money.

Today, we are going to list some of the best paperless meeting solutions such as Zoom, Microsoft teams, board portal software, etc. Hopefully, this guide will end your search for the meeting software you are looking for.

Top 7 meeting management software in 2022

1. Zoom

Whether it involves upper or lower-level management, Zoom Meetings is an option you simply cannot neglect when it comes to online meetings. Zoom, in simplest words, is an all-in-one video conferencing tool, which is why professionals from all over the world turn to it.

Here is what Zoom possesses or offers to its users:

• Zoom makes it easy to synchronize with Google calendar and manage online meetings.
• With Zoom, you can record the meetings, and the tool auto-generates the detailed summary of the meetings, which is easily retrievable in the future.
• Apart from video conferencing, Zoom comes with co-annotations and real-time screen sharing options, allowing meeting participants to easily share documents and collaborate better.

2. Board management software: Directors Desk

If you are looking for an online meeting tool that has everything to arrange smooth online board meetings, then board management software, aka virtual boardroom, can be your go-to option.

In fact, virtual board software is not only meeting software, it is a complete solution for the organization board. For starters, a board portal is an online data repository where organizations can safely store their corporate documents.

Apart from that, virtual board software is an online platform where board members can create, upload, share, edit, and access board materials easily. The board portal helps the board management in different ways, such as:

• Preparing, approving, and dispersing meeting agenda
• Ensuring easy to conduct regular board meetings
• Offering broad video conferencing options
• Creating board meeting minutes templates that make it easier for management to prepare and disperse meeting minutes effortlessly.
• Holding virtual board elections, so that directors can initiate a motion and cast votes anonymously.
• Using advanced reporting features, such as task manager, e-signature option, goal tracking, and whatnot.

What differentiates board portal software from other tools is their impeccable security. It is simply next-to-impossible for any unauthorized user to access board management software.

Most importantly, software users can access it from anywhere in the world. That is why the board portal is a top choice of board of directors from all around the globe.

3. Lucid Meetings

Lucid Meetings is another amazing tool that offers various helpful features for online meetings. The good thing about this software is its suitability for small businesses and enterprises.

Lucid Meetings has basic to advance meeting tools such as preparation of meeting agenda to the smallest details, preparing meeting notes, assigning specific roles to the meeting participants, minimizing conversation overlapping through speaker queues, etc.

Some other notable features include:

• Automation of meeting minutes
• Voting management
• Audio transcription and call recording
• Meeting and agenda templates
• Tools to record meetings

4. Microsoft Teams

Although it is a new entrant, Microsoft Teams has already made its presence felt in the market. To add icing to the cake, Microsoft Teams is a totally free meeting tool making it a genuine option for organizations around the world. Here is more about Microsoft Teams:

• Up to 10,000 participants in a meeting
• Team chat feature
• Almost unlimited cloud storage
• Easy integration with other extensions and apps
• Video conferencing, audio conferencing, and even webinars

5. Cisco WebEx

Cisco WebEx is a great option for large enterprises to conduct seamless online meetings. What’s more, you won’t have to worry about audio, video, or connection problems, which are very common in other meeting software. Let’s have a look at major features of Cisco WebEx:

• Audio and video recording
• Video invites through SMS and emails
• Global screen sharing
• Private communication rooms
• Easy integration with different operating systems such as iOS, Mac, Android, etc.

6. Fuse

If you are looking for a fast, simple, yet effective meeting tool for your organization, Fuse can be a good option to consider. Whether it is screen sharing, audio or video conferencing, webinars, or content sharing, Fuse is equally useful for any business size. Here are some mentionable features

• Great audio quality and HD video
• Availability for mobile and desktop usage
• Better security features
• User-friendly interface
• Ability to share unlimited files

7. Skype

Skype is an old name when it comes to online meeting management. Skype is one of the most desirable options for businesses because it is very affordable and has so many useful features, such as;

• Screen sharing
• Whiteboard to create and edit ideas or concepts in real-time.
• Meeting recording feature
• Videoconferencing
• Feedback sharing and instant messaging
• Easy integration with multiple devices.
• Dedicated app for iOS and Android

Final words

With businesses going global, the demand for effective online meeting software increases rapidly. Some of the best options include Zoom, Microsoft Teams, board management software, Skype, Fuse, etc. These software come with useful and distinct features. However, you should decide what best suits your organization.

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